We are hiring a Part Time Administrative Assistant!

Part-Time Administrative Assistant

Mebane United Methodist Church 200 S 4th St, Mebane, NC 27302


Position Summary

Mebane United Methodist Church is seeking a detail-oriented, organized, and personable Part-Time Administrative Assistant to support the daily operations of the church office. This role serves as a central point of contact for members, visitors, and church leadership, and plays a key part in keeping communications, records, and financial processes running smoothly. The ideal candidate is trustworthy, self-motivated, comfortable handling confidential information, and able to work independently while managing multiple ongoing responsibilities.


Key Responsibilities:


Communications & Front Office

  • Answer the telephone and take accurate messages
  • Check and distribute church mail
  • Create and send the church newsletter by email (twice monthly); print approximately 15 copies for mailing to members without email and for placement in the sanctuary for visitors
  • Coordinate volunteer sign-up forms
  • Print weekly bulletins, adjusting quantities based on expected attendance

Records & Administrative Support

  • File paperwork for committee chairs and make copies upon request
  • Maintain an up-to-date church calendar, including space reservations
  • Enter and maintain accurate membership data in the church database, cross-checking pew pad entries for changes
  • Organize and maintain forms used regularly throughout the church
  • Enter weekly worship attendance numbers into the computer

Financial Administration

  • Receive weekly collection totals from counters
  • Print the Vanco report and enter collection and Vanco data into Excel to calculate account totals
  • Enter financial information into the Membership Data Chart and distribute to the minister, finance chair, and bookkeeper
  • Enter all donations into Servant Keeper to maintain accurate membership giving records
  • Prepare bank deposits and take deposits to the bank
  • Track and maintain records for the Good Samaritan Fund

Office & Supply Management

  • Order office and administrative supplies as needed

Qualifications

  • High school diploma required; additional administrative or office experience preferred
  • Proficiency in Microsoft Excel and general computer/database skills; experience with Servant Keeper or similar church database software a plus
  • Strong organizational skills with excellent attention to detail
  • Ability to handle confidential and financial information with discretion and integrity
  • Comfortable working independently and managing multiple tasks with competing deadlines
  • Friendly, professional communication skills, both written and verbal
  • Reliable and punctual with a heart for serving the church community

Position Details

  • Employment Type: Part-time
  • Hours: 15 hours per week — Monday, Tuesday, and Thursday, 9:00 AM–2:00 PM
  • Salary: $15.50-$17.00/hr
  • Location: Mebane United Methodist Church, 200 S 4th St, Mebane, NC 27302

How to Apply

Interested candidates should send a cover letter and resume to:

Rev. Aaron Hayworth pastor@mebaneumc.com

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